Fields customs looks for
- Exporter and importer with full addresses
- Per-line description specific enough to classify
- Country of origin (where manufactured)
- HS / tariff code per line
- Value and currency of sale
- Incoterm (who pays duties/freight)
- Reason for export (sale, sample, warranty replacement)
Why descriptions get shipments stuck
'Samples' or 'spare parts' are the top reasons parcels sit in customs. '2× cotton T-shirts, 180 gsm, HS 6109.10' clears. Describe like a customs officer would classify.
Copies and signing
Standard practice: three signed copies — one in a documents pouch, two in a pouch on the box. Carriers may provide a pouch; the generator's printout is accepted by all major carriers.
Frequently Asked Questions
Is a commercial invoice the same as a sales invoice?
No. The sales invoice is for accounting; the commercial invoice is for customs. They often share amounts but the commercial one adds origin, HS codes and incoterms.
Do I need a commercial invoice for documents?
Pure documents usually ship without one, but carriers may still ask for a declaration stating 'documents only, no commercial value'.
Who signs a commercial invoice?
The exporter or their agent. An unsigned invoice can be rejected at clearance.